Guidelines for submission of abstract for the National Day Joint Meeting ALATRO, SEOR, SPRO in the 3rd ESTRO Forum
ABSTRACT SUBMISSION DEADLINE: 31 December 2014 (Midnight CET)
Note: Only one abstract as presenting author can be submitted
For questions regarding the online submission process, please e-mail: firstname.lastname@example.org
Abstract topic categories
With the submission of the abstract for the National Day Joint Meeting ALATRO, SEOR, SPRO in the 3rd ESTRO Forum, the first (presenting) author:
Accepts responsibility for the accuracy of the abstract and ascertains that all authors are aware of the content before submission
Accepts to be the contact person for all correspondence related to the abstract and to inform the co-authors about its status
Accepts to identify any financial interest in products or processes described in the abstract. This includes stock ownership, membership on any advisory boards, commercially sponsored research or any other substantial relationships.
Certifies that the information to be reported is for exclusive presentation in the session to which the abstract will be assigned if accepted and that the information will not be presented as such at any commercially sponsored satellite symposia during the conference.
Abstracts must be submitted in English and presented at the conference in Spanish or Portuguese. The Scientific Committee reserves the right to reject an abstract written in poor English. Abstracts will be anonymised before review to ensure fairness and eliminate possible bias. Therefore it is strictly forbidden to include the authors’ names or institutions in the body of the abstracts. Submitted abstracts that include such references will be penalised by the Abstract Reviewing Committee.
The Young Scientists session is for authors aged 40 or less. Please make sure your date of birth is correct in the ESTRO database.
Topic category: choose the topic category that refers to the main subject of the abstract.
Keywords: authors are required to select a keyword from a pre-defined menu. The list of keywords corresponding to each topic category above can be a useful guide to determine the most appropriate topic category under which to submit the abstract. When submitting your abstract only one keyword can be selected from the pre-defined keywords.
Title: Abstract titles should be brief and reflect the content of the abstract. The title (maximum 100 characters) is important since it focuses attention (it is the “showcase” for the presentation). Do not use capital letters in the title except for words that are always capitalised and do not use non-standard abbreviations.
Body of the abstract: Abstracts should be structured in such a way as to include (1) Purpose/Objective; (2) Material/methods; (3) Results; (4) Conclusion.
The use of standard abbreviations is desirable. A special or unusual abbreviation must be placed (in round brackets) after the first appearance of the word for which it stands.
The on-line abstract submission procedure will not accept abstracts that exceed 2500 characters (body of the abstract, excluding spaces).
Authors may include one data table in the body of the abstract in JPG format (this is not included in the number of characters)
Authors may include one image in JPG format. The maximum file size of each image should be 500 KB. The maximum pixel size of the image is 600(w) x 800(h) pixel.
Equations can be inserted in the text as images (only JPG format).
Abstract selection process
Abstracts submitted for presentation will be reviewed by an panel of experts in the field of the subject.
Abstract review criteria are based on clarity, supporting data, scientific rigour, potential significance, interest in the topic chosen and innovation or usefulness.
Research obviously not yet performed and results not yet obtained will be banned.
Withdrawal of an abstract: Abstracts submitted for the National Day Joint Meeting ALATRO, SEOR, SPRO in the 3rd ESTRO Forum can be withdrawn until 31December 2014. (To withdraw your abstract you should send an email to email@example.com . After this date, withdrawal of abstracts is no longer possible.
Abstracts selected for oral / poster discussion / poster presentation should be presented at the meeting. If the first (presenting) author cannot attend the conference, he / she should assign a replacement and inform the ESTRO office of the replacement as soon as possible.
Notification of outcome of abstract submission will be sent by email by end January 2015.
importante: Recordad que la fecha limite es el 31 de Diciembre 2014